PGE (3)

The office is eventually undergoing some renovation to have more meeting rooms assigning it to all the standing committees ie building a home base for the committees. At the same time, the 17 Officers will no longer having a table space of their own. In replacement, they will be using the hot-desking space to work when they are back to office and a cubicle to store their own stuff in office. There were a few sharing and discussion sessions before the arrangement is made.

Is the arrangement necessary ?

Giving each standing committee a meeting room is likely to be underutilized. The members are all volunteers and are working in different professions. It has been a great challenge to involve all to attend meetings due to individuals' different busy work schedules. At times, some of these meetings are scheduled out of office to better facilitate the members. I am wondering by assigning each committee a meeting room and naming it after the committee will help in addressing the challenge or making them feel more comfortable as part of the family.

On the other hand, by removing an individual's table space, I feel that it is less about removing a physical space but  more about reducing one's sense of belonging to the organization or being part of the family. It may work against the effort to building a stronger and functional team. On top of the core duty to perform, these 17 Officers have the important role in connecting and facilitating various tasks at the community level, the arrangement may make some feel the disillusion or confusion over their identity and the "real" important per said.

There are positive value in rolling out PGE. In fact, it has been given much hype at different levels. The 17 Officers were also chosen to lead in fulfilling the PGE and defining its success. We have been wondering the reason(s) over the lacking of enthusiasm among the 17 Officers.

Maybe we have overlooked the importance of the psychological aspect of these individuals and collectively their identity as staff of the organization. Maybe there is also a missing delivery to better match the shared message and actual experience of the 17 Officers in the office. The 2nd phase of promoting some of the better performance among the 17 Officers may work against rather than enhancing the spirit of the 17 Officers.

Maybe ...... maybe they just need more time to adjust and adapt to the new role and arrangements, I see faces of unhappiness, no choice but just do it and lost when they enter into the office.

"Where is my table and where do I go now ?"